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Share Files in Office 365

There are 2 ways of doing this: via the Microsoft Office Programs (Word, Excel, PowerPoint) or through your Office 365 portal (OneDrive/SharePoint).

 

In the Office programs (and Online Apps):

  • Open the file you want to share
  • Click the icon in the top right hand corner of the window:

  • Select ‘Invite People’ and fill out the names (if they are in your address book) or email addresses
  • Add a message if you wish (which will be sent as part of the email they will receive automatically when you share the file with them)
  • Choose whether they can edit the file or not
  • Click ‘Share’

 

Using your Office 365 portal:
 

  • Log in to your office portal and locate the file you want to share
  • Click on the three dots next to the file name and select ‘Share’:

  • This brings up the following window:

  • Fill out the names/email addresses of who you want to share the document with (or ‘everyone’ if you want the file to be accessed by the public)
  • Add a message if you wish (which will be sent as part of the email they will receive automatically when you share the file with them)
  • Choose whether they can edit the file or not
  • Click ‘Share’